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Out Of Office Privacy Policy

Introduction

This is the Privacy Policy for OutOfOfficeDotCom Ltd (“we” or “us”), which operates the website www.outofoffice.com (the “Website”). We are committed to protecting your information and respecting your privacy. When you give us information about you or your business, you are trusting us to store and use that information responsibly. We will do what we can to earn that trust. This Privacy Policy, together with our Terms of Use and any other documents referred to in it, sets out the basis on which any personal data which we collect from you will be processed by us through the Website and any other services or plug-ins exchanging information with us.

By using the Website, you accept that this Privacy Policy applies to you. Please read it carefully. For the purposes of the Data Protection Act 1998, we are the ‘data controller’ and are responsible for this Privacy Policy and the handling of your data. Here are our details: 

Company Name: OutOfOfficeDotCom Ltd
Company Number:
09315268
Registered Address:
Clerks Court, 18-20 Farringdon Lane, London, EC1R 3AU

Data we collect and store

In order to deliver our services to you effectively, we may store and process the following data:

Contact Data: e.g. name, address, city, postcode, telephone number, email address.
Financial Data: e.g. bank account number, sort code, credit card details, debit card details.
Demographic Data: e.g. postcode, sex, sexual orientation, religion, income.
User Identification Data: e.g. IP address, login information, browser type and version, time zone setting, browser plug-in types, operating system and version.
User Behaviour Data: e.g. URL clickstreams, products/services viewed, page response times, download errors, page visit lengths, page interaction data, telephone numbers used to call us.

This happens, e.g., when you create an account, complete online questionnaires, participate in any discussion board or social media function, enter a competition, correspond with us, receive any services, or make any transactions with us.  The collection of this data is sometimes automatic.

Data third parties collect

We may share your data with certain third parties in order to deliver our goods or services to you.  We include, below, details on the relevant data collected or shared, the purposes for which such data is collected or shared and the third party providers we use that collect or share such data.

Facebook

Purpose:this service allows us to connect with your account on Facebook, by way of your login or otherwise and allows us to interact with Facebook and show key stats.
Data collected: various data from your Facebook account, should you choose to share it with us.
Service provider: Facebook, Inc.
Place of processing: USA
Privacy policy

Google Analytics

Purpose: this is a web analytics service, which allows us to track the use of the Website, prepare reports on user activity and share them with other Google services.
Data collected: usage data, cookies
Service provider: Google Inc.
Place of processing: USA
Privacy policy
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Twitter

Purpose: this service allows us to interact with Twitter and show key stats.
Data collected: usage data, cookies
Service provider: Twitter, Inc.
Place of processing: USA
Privacy policy

Mailchimp

Purpose: this service allows us to send email messages to distribution lists.
Data collected: email address, name, sexual orientation, sex
Service provider: The Rocket Science Group, LLC d/b/a MailChimp
Place of processing: USA
Privacy policy

Paypoint

Purpose: this service processes payments for us.
Data collected: various, including personal, financial, card and transaction information.
Service provider: PayPoint.net Limited
Place of processing: UK
Privacy policy

How your data is used

We may use your data for the following purposes:

  • Marketing purposes e.g. advertising, commercial affiliation, interacting with social media, remarketing and behavioural targeting, interacting with online survey platforms, public relations, providing information, products and services that you ask for or (with your consent) which we think may interest you, permitting (with your consent) certain third parties to provide information about goods or services that we feel may interest you
  • Improving your experience on the Website e.g. interacting with support and feedback platforms, analytics, displaying content from external platforms, content performance and features testing, managing landing pages, heat mapping, traffic optimisation,ensuring that our website content is presented to you in an effective manner,notifying you of any changes to our service, optimising the pages you are directed to
  • Helping us to deliver our services to you better e.g. user database management, handling payments, hosting and back-end infrastructure, registration and authentication, carrying out our obligations under any contracts entered into with you, measuring our performance in terms of sales or otherwise, maintaining accounts & records
  • Keeping in touch with you e.g. contacting you directly, managing contact requests, managing contacts and sending messages, interacting with live chat platforms

Cookies

We use "cookies" to store and collect information regarding your use of our website. Certain third parties may also use cookies in relation to your use of our Website. You can find out more about our use of cookies in our Cookies Policy.

Where we store your data

The personal data we collect is processed at our trading address and in any other places where the parties involved with the processing are located.

As part of the services offered to you through our website, the data that we collect from you may be transferred to and stored in countries outside the European Economic Area (the “EEA”).

It may also be processed by staff who work outside the EEA who work for us or one of our suppliers, for example in processing your payment details, fulfilling your order, and providing administration and support services.  

By submitting your personal data, you agree to this transfer, storing or processing by us.  If we transfer or store your information outside the EEA in this way, we will take steps to ensure that your privacy rights continue to be protected as outlined in this Privacy Policy.

When we can give your data to third parties

We are allowed to release your information:

  • to businesses in our corporate group;
  • business partners, suppliers and sub-contractors for the performance of any contract we enter into with you;
  • to a potential purchaser of us or a business in our corporate group;
  • to protect against fraud or credit risks; and
  • as required by law or when we believe that disclosing the information is necessary to protect our rights, protect your safety or the safety of others or respond to a request from a governmental body.

We may also share your information with those third parties named in this Privacy Policy and any other advertisers or advertising networks that require the data to select and serve relevant adverts to you and others analytics and search engine providers that assist us in the improvement and optimisation of the Website.

Your rights

You may choose not to provide us with personal data and you may turn off cookies in your browser by changing its settings. If you make these decisions, you may continue to use the website and browse its pages. However, we may not be able to process transactions without personal data.

You can ask us not to use your data for marketing. You can do this by ticking the relevant boxes on our forms, or by contacting us at any time.

Under the Data Protection Act 1998, you have a right of access to the personal information we hold about you.  We may charge you a fee (currently £10) for this service.  If you wish to exercise this right, please send a request in writing to:

Data Protection Manager
OutOfOfficeDotCom Ltd
Clerks Court
18-20 Farringdon Lane
London EC1R 3AU

More details concerning the collection or processing of your data may be requested from us at any time.

Links to other websites

We may show links on our website to the websites of other businesses. This Privacy Policy applies only to the Website and not to any other websites. Each third party website may have privacy policies different from this Privacy Policy and you should comply with these policies.

If you visit other websites, we are not responsible for the privacy practices or content of those sites.

How secure is the personal data we collect?

We take your privacy seriously and have implemented this Privacy Policy to help keep your personal and financial information secure. We have physical, electronic, and managerial procedures to safeguard and secure the information we collect.

To protect your financial information, we use SSL technology to encrypt all payment transactions.

Unfortunately, no data transmission is guaranteed to be 100% secure and we therefore cannot guarantee the security of information you transmit to or from our website or through the use of our services, and you provide this information at your own risk.

The Business cannot be held liable for theft, loss or unauthorised access, interception or damage to your data.  You acknowledge that you understand these risks.

Where we have given you a password, you are responsible for keeping such a password confidential.  We ask that you do not share any password with anyone.

If you believe your privacy has been breached, please contact us immediately.

Miscellaneous

If you provide us with personal information about other people, or if others give us your information, we will only use that information for the specific reason for which it was provided to us.

We may monitor and record phone conversations or email communications between you and our employees for training and quality assurance purposes.

You can read more about data protection law by visiting the Information Commissioner's website.

If we change our Privacy Policy, we will post any changes on this page. Please check back frequently to see any updates or changes to our Privacy Policy.

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